The Account ChartField classifies the nature of a transaction such as "cash" and "supplies." The values in this field determine whether it is an asset, liability, equity, revenue or expenditure. All transactions in SWIFT will have an Account. See "ChartField."
The accounting date is the date a transaction is recognized versus the date the transaction actually occurred (although the two dates can be the same). Accounting date determines the period in the General Ledger to which the transaction is to be posted. A user can only select an accounting date that falls within an open period in the ledger to which s/he is posting.
Accounting Entry Template
This is a user-defined table that controls the use of system-generated accounting lines in the posting processes.
The fiscal accounting period is identified by one or two digits beginning with 1 for July and ending with 12 for June. It is used to provide reporting on an accrual basis.
Accounts receivables are created when the state provides a service or assesses a fine or tax and then later sends a bill requesting payment.
Account type is a name associated with the different kinds of accounts used in the SWIFT General Ledger, such as Asset, Liability, Equity, Revenue and Expense.
In the Grants Management and Project Costing modules, activity is a Project Costing ChartField that specifies the funding source of a Project.
Adjusting Entry Periods
Adjusting Entry Periods is similar to Period 13 in MAPS. These periods are used to record adjustments through journals after the hard close of the Actuals Ledger or to book CAFR adjustments to the MODACCRUE or FULLACRUE Ledgers. Access is restricted by role and approved through Workflow.
Agency Project Manager/Readiness Coordinator (PM/RC)
When the SWIFT Project was organized each agency identified a Project Sponsor, Project Manager (PM) and Readiness Coordinator (RC), also referred to as an Agency Implementation Team. For smaller agencies, these roles were combined. The Project Manager and/or Readiness Coordinator (PM/RC) roles serve as the primary point of contact to the SWIFT Project Team, manage agency assignments and prepare the agency and end-users for implementation.
When the SWIFT Project was organized, each agency identified a Project Sponsor, Project Manager (PM) and Readiness Coordinator (RC), also referred to as an Agency Implementation Team. For smaller agencies, these roles were combined. The role of the Agency Project Sponsor is to provide management oversight, ensure resources for assignments, and review and sign off on agency decisions.
Agency Relationship Managers (ARMs)
Agency Relationship Managers (ARMs) are members of the SWIFT Enterprise Readiness Team. They are liaisons between the SWIFT Project and agency Project Managers/Readiness Coordinators. Their job is to provide a communication link between SWIFT and the agencies, help agencies get their questions answered, and work with agencies on agency assignments.
Accounts Payable module.
An appropriation legally authorizes spending or the collection of receipts as specified in session laws or state statutes.
The appropriation ID is a 7-character alphanumeric identifier. It indicates a single appropriation account that controls the total amount of an agency's expenditures.
Accounts Receivable module.
Accounting Reconciliation Package.
This process creates an open item or invoice in Accounts Receivable and prepares the related accounting entries to be picked up by GL.
Automated Schedule Process
This SWIFT process is scheduled to run automatically, e.g., Journal Generate, AR Update and Single Action.