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Security Roles Security roles are a set of permissions that allows a user to perform certain functions within SWIFT. SetID A SetID is used to identify various configuration values that can be used when entering a transaction. For instance, calendars are assigned to a SetID. In turn each Business Unit is linked to a SetID for use in processing. Therefore, multiple Business Units can use the calendars configured under a specific SetID. SEMA4 SEMA4 is the State's Payroll, Human Resources and Benefits System. SEMA4 stands for Statewide Employee Management System. The '4' in SEMA4 refers to: Human Resources Processing, Payroll Processing, Benefits Processing and Reporting. Setting Items to Post When an item is set to post, AR will be updated and GL will be posted the next time the AR update process is run. Batch standard tells the system to process the next time AR Update is run. Sibling A sibling is a tree node at the same level as another node, where both roll up into the same parent. This allows SWIFT to create summary information from detailed data. SJE Standard journal entry. SMEs Subject Matter Experts (SMEs) from state agencies have had a positive impact on the SWIFT through a number of project stages. When the state was first looking at the possibility of implementing a new system, SMEs provided input on current agency business processes and needs for a new system. Once PeopleSoft was chosen as the software, SMEs continued to provide input. State agencies also benefit from the expertise on SWIFT their SMEs bring back to the agencies. SRM Security Role Mapping (SRM) defines the functions, screens, and data available to each user when working in SWIFT. Role mapping applies to all functions available in SWIFT and the Data Warehouse, including viewing data. Source Source is a two-character identifier for the origin of the journal, e.g., AP represents accounts payable. Source Type Source Type is a Project Costing ChartField representing a category of costs or revenue in the GM and PC modules. SOW The Statement of Work (SOW) outlines the deliverables to be provided by the SWIFT Project’s primary vendor, CherryRoad Technologies, Inc. (CRT) in order to bring SWIFT to go-live on time and on budget. The SOW is essentially an agreement between the State of Minnesota and CRT on what work will be conducted and completed during the SWIFT Project. SpeedChart SpeedChart keys can be defined with multiple accounting distributions and are used during data entry instead of the individual ChartField combinations. SpeedType A SpeedType is a key that represents a combination of ChartField values. SpeedTypes simplify the entry of ChartFields and are available on General Ledger entries and miscellaneous cash receipts when the same set is commonly used together. Spread Spread journals are for transactions for which the entire cost is spread proportionately throughout the year. STA Salvaggio, Teal & Associates (STA) developed a business case for the State of Minnesota that documented the fiscal viability of implementing a new financial, procurement and data warehouse system. STA has continued as implementation advisors to the State. Staging Tables Tables used to hold data before a process is run. Statistical Journals Statistical journals record statistical information for reporting and the basis of allocations. Structured Query Report (SQR) A type of printed or displayed report generated from data extracted from SWIFT. SWIFT applications provide a variety of standard SQRs that summarize table information and data. These reports can be used as is, customized, or user-created. Sub-module Journal This refers to journals that are generated by transactions that occur in modules other than GL such as the AP sub-module. Subsystems Subsystems are systems outside of SWIFT that have transactions posted thru the SWIFT General Ledger. Summary Ledger The summary ledger is an accounting feature used primarily in allocations, inquiries, and PS/nVision reporting to store combined account balances from detail ledgers. They increase the speed and efficiency of reporting by eliminating the need to summarize detail ledger balances each time a report is requested. Summary Tree A summary tree is used to roll up accounts for each type of report in summary ledgers. In a summary tree, the detail values are really nodes on a detail tree or another summary tree (known as the basis tree). This allows SWIFT to create summary information from detailed data. SWIFT Statewide Integrated Financial Tools (SWIFT) replaces Minnesota Accounting and Procurement System (MAPS) as the State of Minnesota’s official financial and procurement system on July 1, 2011. The IA Data Warehouse is replaced at the same time. |