|Update on PO Reconciliation Process, April 26, 2012|
To Procurement Users:
This weekend (April 28-29), the SWIFT procurement support team will be running the PO reconciliation process to close purchase orders per previous communications related to fiscal year end activities. As a result of this processing, end users may receive error messages when accessing impacted purchase orders in both the SWIFT employee portal and the SWIFT supplier portal. The message will indicate that the purchase order is currently in use by a system batch process and will not allow the PO to be displayed on the PO page. The duration of the impact should be limited as the reconciliation process will be run one business unit at a time, thus limiting the scope and duration of impact at any given time during the weekend.
The SWIFT processes will only close fully-sourced requisitions and fully received and/or fully invoiced purchase orders that have been inactive for 90 days and cancelled transactions that have been inactive for 30 days. Note: A requisition or purchase order with any balance amount will not be closed in this automated process, regardless of its age or activity.